Negotiating a salary increase is easier said than done. You could assume it’s your right and barge into your manager’s office making big demands, and for some people that works… but in our experience, it helps to be a little more persuasive. Before you hit send on your email, these are the key considerations when it comes to negotiating a raise:

Your Experience:

Naturally, employers fight to keep candidates with unique qualities like excellent management skills and a strong work ethic. Therefore, you should approach the negotiation armed with evidence that shows your strengths.

Know what you are negotiating about:

Firms are often flexible about the terms they want to discuss. It doesn’t have to be monetary terms; you can bargain for more flexible working conditions, a bonus, or telecommuting.

Know your worth:

Your worth is an accumulation of several factors like your experience, the size of the company, your performance, the market rate, and the current state of the company. It is important to factor in all of these aspects to achieve a suitable rate.

Choose a suitable time to pitch:

There’s no actual template for pitching a salary increase, but you don’t need to schedule a formal meeting to discuss the issue, especially if you can’t access your annual performance review. Approach your boss after you have made an impressive presentation, secured a client deal, or received praise for the quality of your work. It makes it easier to present your case because you have already proven yourself.

With that said, here are five killer email templates to get the raise you deserve!

Illustrations courtesy of Shutterstock.

Illustrations courtesy of Shutterstock.

This article was originally published on If this article appears on any other site other than without clear referencing it is a violation of the copyright owned by

This article may contain affiliate links. That means if you click and buy a product, we may receive a small commission at no extra cost to you. Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. For more information, please view our Privacy Policy and Earnings Disclosure page.

Email Template 1 | Discuss a Salary Increase as an Intern Who Recently Obtained a Permanent Role


Subject: Request for a Meeting to Discuss a Salary Increase
Hi [Insert Name],
Now that the project is in its last phase and we are settling back into our regular routines, I was wondering when we can meet to discuss my salary. As you are aware, I joined the company a year ago as an intern and was only compensated in the form of a small stipend to cater for travel expenses. I understand that it’s a standard procedure to review the salaries of interns who have worked with the company for a year, and employees assuming permanent roles after the internship period.
Evidently, a year has passed, and I have been assigned the position of an accounts assistant. I mentioned this issue a few months ago, but because the team was busy working on the project, you promised to revisit the issue towards its last phase. I feel incredibly fortunate to be building my career with great mentors like you by my side while being part of the fastest growing company in the industry. The past year has been pretty rigorous for me as I have assumed many roles, including taking the lead on the latest project.
Additionally, I have always delivered work on time and have continued to develop my skills, and I have recently enrolled for systems audit classes. I have researched the market rate for my role, and I feel that my performance more than meets the standards expected by the company, so I hope that we can meet to discuss my remuneration at your earliest convenience.
Best Regards,
[Insert Your Name]

In this template, you need to remind your manager that you have been working as an intern for longer than the agreed internship period and that your salary review date has passed already.

Be firm but not aggressive, and work hard to cover all of your strongest points to prove that you deserve to be paid according to your role.

If you're looking to develop your communication skills for professional environments even further, we think you’ll like the following video course from LinkedIn Learning.
Click here for full access to "Influencing Others" On LinkedIn Learning
Join John Ullmen, PhD, as he explains how to influence others when you're at the "pivot point of influence," by applying 18 scientifically confirmed methods. Whether you're influencing at work or at home, you can learn what the best influencers do before they influence, and see how to choose the best steps for your situation, and have people want to be influenced by you.

Letter Template 2 |  Negotiate A Salary Increase For A Housekeeper Supervisor


[Insert Name]
Chief Executive Officer
XYZ Hospital Ltd
Dear [Insert Name],
I am emailing you today to discuss the possibility of a salary increase. I first want to express my sincere appreciation for being part of such a fantastic team. I have grown professionally and personally since I joined the hospital ten years ago.
I have been working as a housekeeping supervisor, assigned to the outpatient branch at the hospital. I was recently informed that the company offers salary increases for weekday staff who have worked with the company for more than eight years, based on individual performance. Mr Peter Williams, the president of the weekday staff organisation, recently echoed these sentiments during the last staff meeting at the main hospital. I am confident in the benefits system used by this hospital and have no doubt that it offers a fair compensation system for the entire staff.
In light of what I’ve recently learned about these lengths of service salary increases, I would like to ask to be included in the list of people eligible for the increase. I am proud of the fact that I have always lived up to the company’s performance expectations and no complaints have ever been filed against me from patients or my colleagues. You will also note that a considerable amount of time has passed since my last salary increase (May 2012) and I believe my quality of work has remained consistent over that time.
I would appreciate a meeting at your earliest convenience to discuss the issue further.
Yours faithfully,
[Insert Your Name],
Housekeeping Supervisor

This template should be used when there is a clear pay scale that sets out increases based on the length of time served with the company. Make sure you have all the relevant facts to hand and be sure to point out your own personal details and positive aspects of your performance.

If you're looking to develop your communication skills for professional environments even further, we think you’ll like the following video course from LinkedIn Learning.
Click here for full access to "Writing Email" On LinkedIn Learning
In this short course, author and business writing professor Judy Steiner-Williams shows you how to write emails for maximum readability and impact. Discover how to craft a compelling opening, how to message the right people at the right time, and how to leverage etiquette to use email as one of many communications tools.

Letter Template 3 | Salary Increase Template for a Senior Operations Manager


Dear [Insert Name],
It has been my pleasure to work for [Insert company name] for the last five years. During my time here, I have had the opportunity to learn and grow my career, while helping the company achieve its goals. I have worked hard throughout my time with the company, and my annual appraisals have always shown me to be an exemplary employee.
My recent promotion to Senior Operations Manager has seen me take on additional responsibilities and I’ve learned new skills which are of real benefit to the company.
Despite my promotion and increased workload, my salary has not increased for the last four years, and I would like to meet with you to discuss this. I have researched the market rate for my role, and I feel that an 8% raise would be appropriate in my case.
Could we schedule a meeting at your earliest convenience to discuss this?
With best regards,
[Your Name],
Senior Operational Manager

This template starts out by explaining that you really like working for your company and that you have thrived in your previous roles and are committed to succeeding in your new role. The template is firm on the fact that a salary increase is perfectly reasonable given your promotion, and spells out exactly what your expectations are.

Business People Climbing on Ladder to Success. Competition Career Achieving the Goal Concept
If you're looking to develop your communication skills for professional environments even further, we think you’ll like the following video course from LinkedIn Learning.
Click here for full access to "How to Create a Perfect Elevator Pitch" On LinkedIn Learning
Take this course to learn how to create an engaging elevator pitch for your idea, your company, or the brand of you. Instructor Aimee Bateman shares her proven strategy for developing pitches that make a great first impression—in as little time as it takes to get to the first floor.

Letter Template 4 | Request a Raise if You’re a Salesperson


[Insert Name],
Sales Manager,
[Insert Name] Sales Company,
Miami, Florida.
Dear [Insert Name],
I have enjoyed working at the company over the last two years. During that time, I have honed my sales skills and become an integral member of the sales team. I have also contributed significantly to the company, as you have probably witnessed. In the last year, for example, I managed to:
  • Bring two high-profile clients to the company, which helped increase sales revenues by 10
  • Volunteered to train new sales staff for 100 hours
  • Ranked as the best salesperson in customer satisfaction in the last quarter
I am delighted to work with this company and appreciate the different roles that allow me to showcase my ability to make a real contribution to the company. I would appreciate an opportunity to meet and discuss an increase in my salary that is commensurate with my performance. I believe a 5% raise reflects my efforts, competencies and the going market rate.
Could we arrange to meet in the next week to discuss this, please?
Best regards,
[Insert Your Name]

Letter Template 5 | Pitch a Raise If You’re a Branch Manager


[Insert Name]
Senior Manager
Oak Limited
Dear [Insert Name],
I am currently writing to make a formal request to review my current salary. As the head of this branch for the last seven years, I have produced excellent results in all roles and responsibilities assigned to me. A review of my past performance, recent achievements and the current market rate suggests that an increase of 10% on my annual salary would be appropriate.
Here are some achievements I am proud to have accomplished over the last few years:
  • I masterminded the launch of a new product, which increased the sales of this branch by £300,00
  • I suggested efficiencies in the accounting system, which have saved the company £30,000 in annual revenue
  • Peer reviews show that staff I have worked with appreciate my management style
According to data from, my average annual salary should be £62,000, which is significantly higher than my current salary of £55,000. A 10% increase would bring my pay in line with industry averages and would reflect my current responsibilities and competencies. Could we schedule a meeting to discuss my request, over the next few days?
Best regards,
[Insert Your Name]

At Never the Right Word, our aim is to give you practical examples of how to handle life’s difficult conversations. If you have an awkward situation that you’d like example templates for, request a topic here.  

If you’re interested in further reading, we’ve also included links to our trusted resources and related posts below. To find out more about NTRW and our recommended tools, you can do that here.

Lastly, if you found this content helpful or want to share your own examples, let us know in the comments. We’d also be delighted if you shared this article and joined us on social media too!

If you've decided you're ready to take your professional soft skills to the next level and get the dream career you've always wanted, we think you'll love the "Master In-Demand Professional Soft Skills" video course from LinkedIn Learning. 

With this course of over 10 hours of high-quality video content you can learn to set yourself apart from the pack. You'll get the essential soft skills that will enable you interact effectively with others- a skill that employers value most and will stand the test of time. You'll learn communication fundamentals and being a team player whilst advancing your critical thinking skills.

You'll also create a solid process for achieving your goals and bouncing back from challenging situations, communicate effectively for others and become a problem solver. 

Click here to get to "Master In-Demand Professional Soft Skills" video course from LinkedIn Learning. It's a no-brainer.

Article by Never the Right Word

Scripts & Templates for Life’s Uncomfortable Conversations. Learn more about NTRW here. NTRW is supported by adverts and affiliate marketing links. For more info, please see our Earnings Disclosure.

This site does not constitute legal, mental, or medical health advice, please consult a competent licensed professional. If you have questions please Contact Us.

Never the Right Word

Never the Right Word

Hi there! I’m Amy, and I’m the person behind Never the Right Word. I’m a designer-by-day who’s fascinated by human psychology; you’ll find me learning about what makes others tick through all types of media and good old-fashioned conversation. Learn more about me here.

In 2019 Never the Right Word was born to fill the gap of ‘how-to’ websites with copy and paste examples showing you EXACTLY what you need to say to steer difficult conversations into positive outcomes.

Recent Articles...

Relevant Books We Recommend...

How to Win Friends and Influence People in the Digital Age (Paperback)

Celebrating the 75 anniversary of the renowned self-improvement bestseller How to Win Friends and Influence People, comes a refreshed adaptation of Carnegie’s timeless prescriptions for the digital age. We love this classic because it teaches the reader how to shift their mindset to make life more engaging and rewarding which increasing being more and relevant in today's society. How to win friends and influence people in the digital age is one of the best books to help you learn how to be influential. Anyone who is willing to read in-between the lines can see that there is power in Carnegie's insights. You can get your copy of How to Win Friends and Influence People in the Digital Age by Dale Carnegie & Associates by CLICKING HERE.  

Crucial Conversations Tools for Talking When Stakes Are High, Second Edition (Paperback)

Crucial Conversations gives you the tools you need to step up to life's most difficult and important conversations, say what's on your mind, and achieve the positive resolutions you want. The framework provided in this book is extremely useful, and the reader is given options on how to improve their crucial conversations. This new edition gives the reader the tools to; prepare for high-stakes situations; make the situation safe enough to discuss anything; transform strong emotions into powerful dialogue and best of all be persuasive, not abrasive. CLICK HERE to get your copy of Crucial Conversations.

Never Split the Difference: Negotiating as if Your Life Depended on It (Paperback)

Never Split the Difference: Negotiating as if Your Life Depended on It by Chris Voss takes you inside the world of high-stakes negotiations, revealing nine key principles to succeed when it comes to negotiating. The content of this book is rooted in the real-world experiences of a high ranking intelligence professional making it the perfect secret weapon when it comes to getting the deal you want. Filled with insights to apply to everyday situations, we think Never Split the Difference will give you a competitive edge in any discussion in professional and personal situations alike. You can get your copy of Never Split the Difference by CLICKING HERE.

Getting Past No: Negotiating With Difficult People (Paperback)

In Getting Past No: Negotiating With Difficult People, author William Ury of Harvard Law School's Project on Negotiation offers a proven breakthrough strategy for turning competitors into negotiating partners. Getting Past No is a take on how to negotiate in the fast-paced and the ever-distracted world we live in today. It will help you deal with tough times, tough people, and tough negotiations. In this book you'll learn; how to cope under pressure, how to effectively dissipate tension and anger, how to counteract dirty tactics and so much more. Get your copy of Getting Past No by CLICKING HERE.

Pin Never the Right Word on Pinterest!

Check Out Our Recommended Resources.

Looking to become a digital publisher like us? We highly recommend these tried-and-tested tools:

We Recommend Elegant Themes

The Elegant Themes membership gives you complete access to 87 amazing themes and 3 awesome plugins, including Divi, the ultimate WordPress Theme and Visual Page builder. Elegant Themes have been building the world's most popular WordPress themes for the past 10 years, and rest assured their products will always be improved and maintained.

Divi WordPress Theme

Build Anything With Divi Theme

One of the most popular WordPress themes in the world. Building layouts is easy and fast, making it ideal to create mockups and wireframes, prototyping a design, and creating the website itself. Build from the frontend or backend. The builder is intuitive. It's easy to learn and can be used by non-developers to create amazing websites.

Divi Cake is a community driven marketplace for Divi Child Themes, Builder Layouts, and Plugins - Shop Now!

Customize With Divi Cake Plugins

Divi Cake’s main goal is to help the members of the Divi community find the perfect premium Divi themes, layouts, and plugins created by leading Divi developers and designers. Shop hundreds of premium Divi products like Divi child themes, Divi layouts, and Divi plugins on Divi Cake, the community-driven Divi Marketplace. Find out more about Divi Cake here.

We ❤️Shutterstock Media

We get our images from the OG in stock assets. Boost your business with the right images. They're royalty-free and ready to use. Footage & Music Libraries. 4k Images Added per Hour. No Daily Download Limit. Speedy Search & Discovery. With flexible plans and countless amounts of premium content uploaded weekly, we had to mention Shutterstock.

Skill-Up With LinkedIn Learning

When you want to enhance your professional skills with expert-led, online video tutorials, the only place to go is LinkedIn Learning (Lynda). With a subscription you get 24/7, unlimited access to over 13,000 business, design & tech online courses and with a free month. We like them because we get expert-led courses that we can access anytime, anywhere. What's not to love?

Web Hosting

Reliable Hosting With SiteGround

SiteGround boasts a whole list of fantastic features at amazingly affordable prices. Along with multiple growth options, free site transfers and domains, built-in Content Delivery Network integrations, WordPress support, AND human support we wouldn't go to anyone else. They're basically faster, safer, and more supportive- you can check them out here.

We Trust Grammarly Premium

Even seasoned writers need a helping hand at times, that’s why we trust Grammarly Premium. As the World's Most Accurate Online Grammar Checker, Grammarly Premium goes beyond grammar to help you ensure that everything you write is clear, engaging, and professional. Try Grammarly Premium’s AI-powered assistant here.

Find Graphics With Creative Market

Creative Market is the world’s marketplace for design. Bring your creative projects to life with ready-to-use design assets from independent creators around the world. We love the unique finds, social media templates, vectors you name it they have it. I also doesn't hurt that our founder has a little store on there...

Powered by Creative Market

Powered by Creative Market

Contact Us

Contact Form

Write to:
Never the Right Word
Building 19475
PO Box 6945
United Kingdom

Follow NTRW

Support NTRW

Donating to Never the Right Word will
help us produce more free content. Thank you!

Stay in the Loop

Pin It on Pinterest