[et_pb_section fb_built=”1″ fullwidth=”on” admin_label=”Fullwidth Post Title Header” _builder_version=”4.9.4″ background_color=”#f7f7f7″ use_background_color_gradient=”on” background_color_gradient_start=”rgba(255,255,255,0.3)” background_color_gradient_end=”rgba(33,51,101,0)” parallax=”on” custom_margin=”0px||0px||false|false” custom_padding=”0px|0px|0px|0px|false|false” box_shadow_style=”preset3″ global_module=”767″ saved_tabs=”all” locked=”on” collapsed=”on”][et_pb_fullwidth_post_title author=”off” date=”off” comments=”off” featured_placement=”background” text_background=”on” text_bg_color=”rgba(255,255,255,0.5)” admin_label=”Fullwidth Post Title” _builder_version=”4.9.4″ title_font=”Playfair Display|900|||on||||” title_text_align=”center” title_text_color=”#213365″ title_font_size=”55px” meta_font=”Poppins|500|on||||||” meta_text_align=”center” meta_font_size=”14px” meta_letter_spacing=”2px” meta_line_height=”1.8em” background_color=”#f7f7f7″ background_color_gradient_direction=”245deg” custom_padding=”130px||250px|||” custom_padding_tablet=”150px||150px” custom_padding_phone=”50px||50px” custom_padding_last_edited=”on|desktop” title_font_size_tablet=”45px” title_font_size_phone=”40px” title_font_size_last_edited=”on|phone” border_radii=”on|5px|5px|5px|5px” border_width_all=”1px” border_color_all=”RGBA(0,0,0,0)” box_shadow_style=”preset3″ locked=”on”][\/et_pb_fullwidth_post_title][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”Post Content” _builder_version=”4.9.0″][et_pb_row column_structure=”3_4,1_4″ admin_label=”Post Content” _builder_version=”4.9.0″][et_pb_column type=”3_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text admin_label=”Introduction” _builder_version=”4.9.4″ text_font=”Poppins||||||||” hover_enabled=”0″ locked=”on” sticky_enabled=”0″]<\/p>\n
Whether you’ve been called by the wrong name or a situation has been taken out of context, there are times you’ll find yourself having to correct somebody at work.<\/p>\n
Most of the time this is quite easy- just say it like it is, but what about the times when it suddenly becomes quite uncomfortable? Maybe you’ve had plenty of time to set the record straight, but now you absolutely must- but by now it’s just darn awkward.<\/p>\n
There are times when we have to use our\u00a0<\/span>people\u00a0<\/span>skills to\u00a0<\/span>st<\/span>e<\/span>er the current situation towards<\/span>\u00a0a better outcome, especially in professional setting<\/span>s<\/span>. Correcting other employees or coworkers is one of those awkward situations when you don’t want to s<\/span>eem as though you are picking fights or acting above your authority<\/span>.\u00a0<\/span><\/p>\n
That said<\/span>, you want the job done\u00a0<\/span>properly\u00a0<\/span>(by correcting the mistake). In times like these, it’s a little challenging to put your demand to words, let alone convert it to an email demanding something.\u00a0<\/span>\u00a0<\/span><\/p>\n
Maybe you\u2019ve left it far too long to let a colleague know they\u2019ve been calling you by the wrong name, or you\u2019ve been silently fixing issues created by another but it\u2019s starting to regularly mess up the whole process.<\/span><\/p>\n
To make this situation much easier, we have written four email examples for you to use. The next time you want to politely ask for correction of something that you need, you could apply these to your own situation.<\/span><\/p>\n
[\/et_pb_text][et_pb_image src=”https:\/\/www.nevertherightword.com\/wp-content\/uploads\/2019\/04\/letterbox-mail-never-right-word-scaled.jpg” admin_label=”Single Image” _builder_version=”4.4.8″ custom_css_main_element=”}||.wrapper {||position: relative;||height: 0;||\/* Formula is: (height \/ width * 100%) *\/||padding-top: calc(800 \/ 800 * 100%);||}||||.wrapper__img {||position: absolute;||top: 0;||left: 0;||max-width: 100%;||height: auto;” border_radii=”on|5px|5px|5px|5px” box_shadow_style=”preset3″ locked=”on”][\/et_pb_image][et_pb_divider _builder_version=”3.21.2″ locked=”on”][\/et_pb_divider][et_pb_text admin_label=”Template 1″ _builder_version=”4.9.4″ text_font=”Poppins||||||||” header_font=”||||||||” header_2_font=”||||||||” hover_enabled=”0″ header_2_font_size_tablet=”” header_2_font_size_phone=”26px” header_2_font_size_last_edited=”on|phone” locked=”on” sticky_enabled=”0″]<\/p>\n
<\/p>\n
\nHi [Name],<\/span><\/span><\/strong><\/h5>\n
I’ve just received the marketing reports from your department. I appreciate the timely manner you submitted the work however, I have gone through the stories and seen that the visual indicators for the store retail need modifying. <\/span><\/span><\/strong><\/h5>\n
The company procedures work along the lines of [explain the company policy]. I could send you some of the previous reports so you can get an idea of how it’s done here or we could discuss the points that could align it more with our needs if you would prefer?<\/span><\/span><\/strong><\/h5>\n
Thank You,<\/strong><\/h5>\n
[Insert Your Name]<\/strong><\/h5>\n<\/blockquote>\n
The one thing that can actually make a difference in this situation is the honest and sincere tone of the conversation. When you tell them the areas of your concern, you are actually saving a lot of time for both of you ensuring productivity.<\/span><\/span><\/p>\n
The problem with mentioning others’ weak points is that people get defensive. Instead of correcting their mistake, they may try defending it. A<\/span><\/span> way to avoid this is to discuss their mistake in context (let<\/span><\/span>‘<\/span><\/span>s say the policy of company or firm) and then offer them your help to work on it. Kindly give them the notion that both of you are responsible for the job. Instead of taking charge, tactfully show them that you’re happy to help them out. <\/span><\/span>\u00a0<\/span><\/p>\n
[\/et_pb_text][et_pb_image src=”https:\/\/www.nevertherightword.com\/wp-content\/uploads\/2019\/05\/email-marketing-communication-never-right-word-scaled.jpg” admin_label=”Single Image” _builder_version=”4.4.8″ custom_css_main_element=”}||.wrapper {||position: relative;||height: 0;||\/* Formula is: (height \/ width * 100%) *\/||padding-top: calc(650 \/ 800 * 100%);||}||||.wrapper__img {||position: absolute;||top: 0;||left: 0;||max-width: 100%;||height: auto;” border_radii=”on|5px|5px|5px|5px” box_shadow_style=”preset3″ locked=”on”][\/et_pb_image][et_pb_divider admin_label=”Divider” _builder_version=”3.21.2″ locked=”on”][\/et_pb_divider][et_pb_text admin_label=”Template 2″ _builder_version=”4.9.4″ text_font=”Poppins||||||||” header_font=”||||||||” header_2_font=”||||||||” hover_enabled=”0″ locked=”on” sticky_enabled=”0″]<\/p>\n
Email Template 2 | \u00a0<\/span><\/span>Commend Their Efforts First<\/span><\/span><\/strong><\/h2>\n
<\/p>\n
\nI have seen how productive your work has been for the company and I had just gone through the prototype you have sent me, and I love the design as always with [mention the area of concern.]<\/span><\/span> The color of the pamphlet\/6th page of that report needs retouching and I think we ought to modify it for the final project. <\/span><\/span><\/strong><\/h5>\n
Awaiting your earliest reply.<\/span><\/span><\/strong><\/h5>\n<\/blockquote>\n
Sometimes correcting someone’s work can be tricky. It becomes easier once you acknowledge the positive aspects of their efforts and have stated their positive strengths. This way, the person sees the mistake as a modification request.<\/span><\/span><\/p>\n
As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. <\/span><\/span>This particular technique also works well with people who have a hard time handling criticism.<\/span><\/span><\/p>\n
[\/et_pb_text][et_pb_image src=”https:\/\/www.nevertherightword.com\/wp-content\/uploads\/2019\/04\/speech-marks-communication-never-right-word-scaled.jpg” admin_label=”Single Image” _builder_version=”4.4.8″ custom_css_main_element=”}||.wrapper {||position: relative;||height: 0;||\/* Formula is: (height \/ width * 100%) *\/||padding-top: calc(800 \/ 800 * 100%);||}||||.wrapper__img {||position: absolute;||top: 0;||left: 0;||max-width: 100%;||height: auto;” border_radii=”on|5px|5px|5px|5px” box_shadow_style=”preset3″ locked=”on”][\/et_pb_image][et_pb_text admin_label=”Copyright and Affiliate Links Notice” _builder_version=”4.9.4″ text_font_size=”16px” text_line_height=”1.8em” global_module=”10507″ locked=”on”]<\/p>\n
Illustrations courtesy of <\/i>Shutterstock<\/strong>.<\/i><\/span><\/a><\/p>\n
This article was originally published on <\/i>https:\/\/www.nevertherightword.com<\/i><\/span><\/a><\/strong>. If this article appears on any other site other than <\/i>https:\/\/www.nevertherightword.com<\/i><\/span><\/a><\/strong> without clear referencing it is a violation of the copyright owned by <\/i>https:\/\/www.nevertherightword.com<\/i><\/span><\/a><\/strong>.<\/i><\/p>\n
This article may contain affiliate links. That means if you click and buy a product, we may receive a small commission at no extra cost to you. <\/span><\/em>Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants.<\/span><\/em>\u00a0For more information, please view our <\/span><\/em>Privacy Policy and Earnings Disclosure page.<\/em><\/a><\/strong><\/p>\n
Email Template 3 | Cashing Out O<\/span><\/span>n<\/span><\/span>\u00a0In-Group Cohesion (Company Employee)<\/span><\/span><\/strong><\/h2>\n
<\/p>\n
Sometimes when you need the person in question to correct the work that they have submitted half-completed, it’s more effective to take them aside and reiterate that their work does affect whether the company does or does not succeed. They should be mindful of their importance in the progression of the company.<\/p>\n
The focus should be along the lines of getting your colleague or employee to prioritize your request and start putting in more effort to get the job done promptly without provoking a defensive reaction. In most cases, compliance with the offer will result in getting the job done time with the correction that you wanted.<\/p>\n
<\/p>\n
\nKeeping up with the progress of [Insert Company Name], we have set up a contract meeting that could boost the revenue of the company. We know how helpful you have been in all the previous successful projects of our company, and we are thankful for your assistance.<\/strong><\/h5>\n
Moreover, I think the report that you sent earlier doesn’t have the [mention the weak point], and it would be great if this were also addressed in the meeting time because a lot of companies are keeping their eyes on getting this deal done. We have to swing at its best with expertise from everyone. So, we hope you could assist us with your expertise in making this project successful for our company.<\/strong><\/h5>\n
The meeting at the firm was done and appreciated the efforts of the technical support department. We also discussed on how to make the website experience more fluid for the people as presently, based on the feedback, it has a complex interface, I would like you to work on increasing the ease and user-friendliness of the website. The purpose is for the department to work together to make our company progress.<\/strong><\/h5>\n<\/blockquote>\n
[\/et_pb_text][et_pb_image src=”https:\/\/www.nevertherightword.com\/wp-content\/uploads\/2019\/06\/conflict-never-right-word-scaled.jpg” admin_label=”Single Image” _builder_version=”4.4.8″ custom_css_main_element=”}||.wrapper {||position: relative;||height: 0;||\/* Formula is: (height \/ width * 100%) *\/||padding-top: calc(600 \/ 800 * 100%);||}||||.wrapper__img {||position: absolute;||top: 0;||left: 0;||max-width: 100%;||height: auto;” border_radii=”on|5px|5px|5px|5px” box_shadow_style=”preset3″ locked=”on”][\/et_pb_image][et_pb_code admin_label=”Writing Email LinkedIn Learning Preview Video” _builder_version=”3.26.7″ text_orientation=”left” link_option_url=”https:\/\/linkedin-learning.pxf.io\/ryoy3″ link_option_url_new_window=”on” global_module=”10812″ saved_tabs=”all” locked=”on”]If you’re looking to develop your communication skills for professional environments even further, we think you\u2019ll like the following video course from LinkedIn Learning. Check out the preview below:
